US Securities and Exchange Commission (SEC) Rules on Posting of Proxy Materials

Implementation is REQUIRED since 2007

  1. Available on the Internet at the time of notice

    “All proxy materials to be furnished through the notice and access model, […,] must be posted on a specified Internet Web site by the time the issuer sends the Notice to shareholders.”

  2. Usability

    “The final rules require the electronically posted proxy materials to be presented on the Internet Web site in a format, or formats, convenient for both printing and viewing online.”

  3. Identical to the paper version

    “…the materials should be posted in a format that provides a version of those materials, including all charts, tables, graphics, and similarly formatted information, that is substantially identical to the paper version of the materials.”

  4. Searchable

    “the materials also must be presented in a readily searchable format”

  5. EDGAR version is not enough

    “The Internet Web site that an issuer uses to electronically furnish its proxy materials to shareholders must be a publicly accessible Internet Web site other than the Commission’s EDGAR Web site. ...simply providing a link to the proxy materials on EDGAR [is] insufficient.”

  6. User-friendly navigation features are recommended

    “user-friendly features such as hyperlinks from a table of contents to enable shareholders to quickly and easily navigate through the document”

  7. Web site confidentiality

    "An issuer must maintain the Internet Web site on which it posts its proxy materials in a manner that does not infringe on the anonymity of a person accessing that Web site"... "a company must refrain from installing cookies and other tracking features on the Web site on which the proxy materials are posted"

Read about these rules on the SEC website with these links:  34-55146 Internet Availability of Proxy Materials  and 34-56135 Shareholder Choice Regarding Proxy Materials.

Warning: stock Apple products do not have a SEC compliant PDF reader built-in!

Stock Apple tablets and smartphones include a PDF reader that doesn't have searching, bookmarking or linking features! Beware using only PDF as it will not reach all of your investors - especially considering the trends in tablet and smartphone usage - in a compliant way.

EZOnlineDocuments, LLC
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  • Searchable
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  • Better than Print!
    Exceeds the SEC rule stating the online version must be as good, or better, than the printed version.
     
  • Works for Everyone
    We support all browsers.


Contact us today and upgrade your online documents to meet all SEC rules and recommendations.


EZOnlineDocuments, LLC
(973) 236-1576
info@ezonlinedocuments.com
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